sample invitation letter

Invitation letters are sent to make aware of some event or program to people you may know. It could be a marriage invitation, job invitation or invitation to take part in some events or conferences. Such letters must contain the date and time of the event. It must specify the venue where this event is to take place. All the other details like food and accommodation must be specifically given for the information of the reader. This will enable the reader to plan their course of action accordingly. Invitation letter must be short and crisp and avoid including unnecessary details. Specific and most essential details must only be included and there should not be any ambiguity in any case.

The following is an invitation letter sent to college principal inviting the college to participate in Science exhibition.

From
The Principal
HRD Educational institutions
Mumbai

To
The Principal
Nehru School
Mumbai

October 11, 2010

Sub: Invitation for Science Exhibition

Dear Sir,

Warm greetings from our institutions. As you are aware that we are arranging the annual inter school science exhibition on the 30th of October at HRD School, Mumbai. This is our 10th year of exhibition and we take the opportunity to thank all the institutions for making it a grand success every year.

This year also we expect your support and participation. We welcome all the students to participate in this event. We are expecting around 165 schools to participate in this mega event. The exhibition is to begin at 09.00 am and will conclude by 05.00 pm. After that there will be prize distribution for the best exhibits. Prizes will be given for the top 3 exhibits and also 5 consolation prizes. The judges will be the visitors as the exhibition is open to public.

Any science topic can be taken and we expect your confirmation by the 20th of October to make other arrangements. We are providing free breakfast and lunch for the students taking part in the exhibition. All the participants have to submit their exhibit on 28th of October before 5pm.

So kindly come and take part in the event and make it a grand success.

Thanks and Regards
HRD Educational Institutions




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